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Office Services Coordinator

Maple Grove, MN 55369

Posted: 09/30/2025 Industry: Admin/Professional Job Number: 51087867 Pay Rate: $28-30 / hour

Job Description

Job Title: Office Services Coordinator – Contractor
Status: Full Time (Contract)
Work Type: In Person
Shift: Monday–Friday | 7:30am–4:00pm
Location: Maple Grove, MN
Pay: $28.00 – $30.00 per hour (DOE)

Job Summary
We are seeking a detail-oriented and professional Office Services Coordinator – Contractor to support daily office operations and ensure smooth administrative services. In this role, you will assist with mail room functions, document scanning, customer service, and general office support. The position requires strong organizational skills, proficiency in Microsoft Office applications, and the ability to work independently while maintaining a welcoming and professional environment for visitors and staff.

Key Responsibilities
  • Provide mail room services including sorting, distributing, and posting mail, along with bulk mailing duties.
  • Operate office equipment such as scanners and postage machines.
  • Perform document scanning and ensure accurate record keeping.
  • Provide assistance with special projects as assigned.
  • Respond promptly and professionally to customer inquiries and follow up as needed.
  • Offer periodic backup support to administrative assistants.
  • Greet visitors, answer phones, and direct calls in a courteous manner.

Requirements
  • Knowledge of standard office procedures.
  • Ability to process mail merges in Microsoft Word to create address mailing labels.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.) and databases.
  • Ability to use personal computers and related software for word processing, reporting, presentations, spreadsheets, and email.
  • Strong organizational skills with the ability to work in a self-directed manner.
  • Effective verbal and written communication skills.
  • Ability to present a professional and welcoming image.

Working Conditions
  • Regularly required to sit for extended periods, walk, and stand.
  • Frequent use of hands and fingers to handle or operate standard office equipment.
  • Must be able to talk and communicate clearly both in person and by telephone.
  • Ability to lift up to 25 lbs as needed.

Benefits
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We also offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Additional perks include competitive wages, performance-based pay increases, and bonuses. You’ll also benefit from safety and employee referral bonuses, fun gift giveaways, and the support of an amazing team of recruiters dedicated to advocating for you every step of the way.

About Us
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.


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About Maple Grove, MN

Ready to discover exciting career opportunities in the vibrant Maple Grove, Minnesota area? Nestled in the heart of the Land of 10,000 Lakes, Maple Grove offers a perfect blend of urban sophistication and natural beauty. From the renowned Arbor Lakes shopping district to the picturesque Elm Creek Park Reserve, this dynamic city boasts a thriving arts scene, delicious local cuisine, and easy access to professional sports at Target Field and the picturesque University of Minnesota campus. Don't miss out on exploring the Maple Grove Art Center, catching a show at the Hennepin Theatre Trust, or cheering on the Minnesota Twins at Target Field. Embrace the charm and endless possibilities of Maple Grove, MN as you browse our job listings and unlock your potential in this dynamic region.