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The Vision Companies
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http://www.myvisionco.com
http://www.myvisionco.com
USD
40000
45000
YEAR
true
Sourcing & Onboarding Specialist
Posted: 09/07/2025
2025-09-07
2025-12-11
Industry: Admin/Professional
Job Number: 50262665
Pay Rate: $40000-45000 / year
Job Description
Job Title: Onboarding & Sourcing Specialist
Status: Full Time, In Office (this role is not remote or Hybrid)
Compensation: $20–$23 per hour
Core Office Hours: Monday–Friday, 8:00AM – 5:00PM
Status: Full Time, In Office (this role is not remote or Hybrid)
Compensation: $20–$23 per hour
Core Office Hours: Monday–Friday, 8:00AM – 5:00PM
About Us:
At The Vision Companies, we’re more than a staffing agency, we’re HR Consultants and people connectors. Our work is rooted in our core values of integrity, resilience, and commitment, and we take pride in creating meaningful opportunities for both candidates and clients. As a member of our internal team, you’ll play a vital role in carrying out our mission: advocating for people, building trusted partnerships, and making a lasting impact in the communities we serve. We foster a collaborative, supportive, and growth-minded environment where every team member is valued, heard, and empowered to succeed.
Job Summary:
The Onboarding & Sourcing Specialist plays a key role in ensuring a seamless and positive experience for candidates, employees, and clients. This position manages pre-employment processes, data accuracy, and compliance requirements while also supporting candidate sourcing, payrolling, and employee engagement. Acting as the primary contact for payrolled employees and those assigned to the Vision Care Team recruiter, this role is essential in fostering professionalism, efficiency, and care from first contact through the employment journey.
Key Responsibilities:
- Onboarding, Data Integrity & Compliance (80%)
- Manage pre-employment processes, including background checks, I-9s, E-Verify, drug screens, and other client-specific requirements.
- Conduct new hire orientations and ensure accurate documentation.
- Maintain database integrity with weekly, monthly, and quarterly audits and reports.
- Keep multiple VMS systems current and accurate.
- Assist sales with job postings, audits, and data entry.
- Provide backup coverage for the Office Manager, including answering phones and front desk responsibilities.
- Special projects; training document updates, other projects as assigned.
- Candidate Sourcing & Support (20%)
- Source and screen candidates, schedule and confirm interviews, and conduct references.
- Serve as the primary contact for payrolling candidates and employees assigned to the Vision Care Team recruiter.
- Manage employee satisfaction calls and PTO/absence documentation.
- Support team communication through phone, email, and text line.
- Assist with HWCC activities, company events, and coverage when team members are out of the office.
Qualifications:
- Confident working under peer direction and executing responsibilities as assigned.
- Intermediate proficiency in Microsoft Office Suite.
- Tech-savvy with the ability to learn new systems quickly.
- Typing speed of 55+ WPM.
- Strong verbal and written communication skills.
- Active listening skills and a collaborative team mindset.
- Ability to adapt quickly between tasks and priorities.
- Emotional stability and resilience under pressure.
- Curiosity and initiative to improve processes and outcomes.
- Positive attitude and growth mindset.
Working Conditions:
- Office environment with varying levels of noise and activity.
- Standard office setup with time spent at a desk and in interview rooms.
- Frequent phone and computer use, requiring strong verbal, hearing, and visual abilities.
- Occasional travel within the Twin Cities Metro for client visits, tours, or support across offices.
- Must have a valid driver’s license.
Benefits:
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Benefit from competitive wages, performance-based pay increases, and bonuses!
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