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Administrative Assistant

Brooklyn Park, MN 55445

Posted: 01/19/2023 Industry: Software Job Number: T(1233526119 Pay Rate: 22.50

Job Description

Job Title:Administrative Assistant
Job Type:Temp to hire
Location:Maple Grove, MN
Shift/Hours:M-F 8-5
Career Level:Entry level to Experienced
Education:Bachelors Degree in Finance/Accounting preferred
Salary:$40-45K+ DOQ

Description:You will work closely with the management team, human resources, as well as clients. This work requires excellent communication skills, administrative background, professionalism and expertise in QuickBooks and Microsoft Office.
1. Administration - 35%
  • Coordinate communications, answering calls, emails, and interfacing with clients and vendors
  • Prepare internal and external corporate documents for team members
  • Maintain organized filing system of paper and electronic documents
  • Assist with shipping and receiving duties for the office
  • Assist with on-boarding of new hires
  • Miscellaneous duties and special projects
2. Accounting – 35 %
  • Enter bills, invoicing, follow up with accounts receivable
  • Prepare various weekly reports
  • Assist with Inventory and Purchasing
  • Assist with end of the Month / Annual reporting
3. Sales / Marketing – 25%
  • Assist with sales estimate and contract documents
  • Preparation of sales, financial and various weekly reports
  • Assist with social media and other on-line presence
4. Executive Assistant – 5%
  • Schedule / Manage calendars, coordinate travel, meetings, and events
  • Provide expense reports to Accountant position
Requirements:1. Experience in Microsoft Office and CRM software’s
2. 3+ years of office administrative experience
3. Must have strong communication skills, be self-motivated and work with minimal direction
4. Excellent planning and organizational skills
5. Ability to multitask while meeting deadlines
6. Ability and willingness to work in a team environment
7. Must have Quickbooks experience

Physical Requirements:1. Normal Office Activity
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