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Administrative Support Specialist

Maple Grove, MN 55569

Posted: 03/11/2025 Industry: Admin/Professional Job Number: 44236478 Pay Rate: $25-28 / hour

Job Description

Job Title:Administrative Support Specialist
Location:Maple Grove, MN
Pay Range:$25 - $28/hr
Shift:1st Shift 
Job Type:LT Temp 6 months, possibility for perm
Status: Full Time 
Work Type:Hybrid


Job Summary:Our customer is looking to supplement their current team by hiring and Administrative Support Specialist contractor to assist with the additional workload. This role provides administrative support, customer service and functional support for the transmission permitting and land rights department.

Ideal candidates would be someone who has a background in real estate, permitting and/or legal documentation. If they have had experience with SharePoint or Arc GIS that would be great. Possible experience with preparing and proofing real estate transactions such as easements, warranty deeds, options to purchase, quit claim deeds, releases, partial release of easements, right-of way encroachment agreements, easement assignments, joint use agreements, state and county permits, etc.  Would be ideal if they have had exposure to transmission line projects, relocations, agreements, and releases/encroachments.


Key Responsibilities:
  • Organize, file, and manage hard copy and electronic records.
  • Processes and prepares check requests, expense reports, purchase requisitions, credit card statements, and technology requests as required.
  • Compiles, maintains and tracks land rights records.
  • Files and organizes land rights records including easements, encroachments, line re-builds, relocations, confinements, agreements, permits, releases, partial releases or any related land rights legal documents.
  • Prepares, reviews and proofs for content and error all legal documents.


Qualifications: 
  • Knowledge typically acquired through high school with two years post-secondary education preferred.
  • 4-5 years administrative or office experience.
  • Proficient with Microsoft suite
  • Knowledge of standard office procedures and administrative functions.
  • Ability to build and maintain interpersonal relationships, effective work relationships and establish credibility with business partners.
  • Ability to maintain confidential information.
  • Strong organizational and time management skills.
  • Good verbal and written communication.


Working ConditionsTypical office environment with ability to eventually work from home some days during the week


About Us:At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit, not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.


Benefits: Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Benefit from competitive wages, performance-based pay increases, and bonuses. Additionally, we provide safety and employee referral bonuses, along with exciting gift giveaways throughout the year. Plus, you'll have the support of an amazing team of recruiters dedicated to advocating for you every step of the way!

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About Maple Grove, MN

Ready to discover exciting career opportunities in the vibrant Maple Grove, Minnesota area? Nestled in the heart of the Land of 10,000 Lakes, Maple Grove offers a perfect blend of urban sophistication and natural beauty. From the renowned Arbor Lakes shopping district to the picturesque Elm Creek Park Reserve, this dynamic city boasts a thriving arts scene, delicious local cuisine, and easy access to professional sports at Target Field and the picturesque University of Minnesota campus. Don't miss out on exploring the Maple Grove Art Center, catching a show at the Hennepin Theatre Trust, or cheering on the Minnesota Twins at Target Field. Embrace the charm and endless possibilities of Maple Grove, MN as you browse our job listings and unlock your potential in this dynamic region.