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Office Admin - Bookkeeper

New Brighton, MN 55112

Posted: 11/19/2024 Industry: Admin/Professional Job Number: KM764074919 Pay Rate: $50000-60000 / year

Job Description

Job TitleOffice Admin/Bookkeeper
Job TypeDirect Hire
LocationNew Brighton, MN
Shift/HoursFull Time, Days, In Person
Experience Experienced
Education2 Year Degree in Business/Accounting or job experience 
Salary$50k-$55K
Why Vision?
We challenge employees and present them with career opportunities with some of the most successful businesses in the area. Our employees' occupational goals, skills, and background experience are represented truthfully and marketed to match the hiring needs of small-,mid-sized, and Fortune 300 companies. 

Description
Position Purpose:  To keep the office running efficiently. Help both the sales/design team, as well as the fitter team, do their jobs well. Initiate ideas to create a better workflow and process where possible.

Core Responsibilities:  
  1. Enter all project activity in Excel and QuickBooks Online
  2. Process payroll & related weekly payroll liabilities.
  3. Coordinate the Inspection & Deficiency Repair process via Inspect Point Software
  4. Complete a wide range of tasks as requested.
Key Duties: 
  1. Answer phones and troubleshoot customer needs.
  2. Run weekly payroll and certified payroll
  3. Enter and pay bills as they are due, invoicing and accounting
  4. Collection of past due invoices via phone or email.
  5. Process lien waivers, permit requests, and other regulatory required forms.
  6. Organize and maintain monthly inspection reports. (Data Entry, Import to software)
  7. Receive payments and make deposits into checking account  
  8. Invoice customers monthly or as project is completed
  9. Manage daily mail needs and overall office management.
  10. Track internal job workflow through spreadsheets and QuickBooks Online
  11. Working knowledge of QuickBooks Desktop and QuickBooks Project Tracking
  12. Experience with MS 365 office products, AI and generating of automatic processes.
  13. Reconcile checking account monthly.
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About New Brighton, MN

Discover exciting job opportunities in the vibrant area surrounding New Brighton, Minnesota! Nestled in the Land of 10,000 Lakes, this charming city offers a perfect blend of small-town charm and big-city amenities. With its close proximity to the Twin Cities, job seekers can enjoy a plethora of career growth opportunities while savoring the unique culture and picturesque beauty of the region. Explore local landmarks like Long Lake Regional Park, catch a show at the historic Mounds Theatre, or cheer on the Minnesota Twins at Target Field. Don't miss out on the delectable cuisine, art galleries, and outdoor recreation this area has to offer. Take the next step in your career journey and browse our job listings in New Brighton, MN today!