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Office Coordinator - Mailroom & Procurement

Minneapolis, MN 554031141

Posted: 09/11/2023 Industry: Clerical Job Number: KM5043251911 Pay Rate: $21-23 / hour

Job Description

Job TitleMailroom & Procurement Coordinator
Job TypeTemp to Hire
LocationMinneapolis 
Shift/HoursM-F 8am-5pm
Experience Level2+ years
EducationHigh School Diploma or GED
Salary$21-$23
Why Vision/BenefitsWe challenge employees and present them with career opportunities with some of the most successful businesses in the area. Our employees' occupational goals, skills, and background experience are represented truthfully and marketed to match the hiring needs of small-,mid-sized, and Fortune 300 companies. Benefits include; paid time off, paid holidays, health insurance (medical, dental, vision), term life insurance, short term disability benefits, 401K, competitive wages, pay increases and bonuses based on performance. We also have safety and employee referral bonuses, and  gift giveaways throughout the year. Plus an amazing team of recruiters to support and advocate for you! 
DescriptionThis position provides purchasing support and receives shipments
Requirements
  • 2+ years’ experience with shipping and receiving duties
  • Comfortable using Microsoft Office including Excel
  • Exceptional communication skills
  • Familiarity with accounting software or expense reporting
  • Demonstrated ability to work independently, with minimal supervision
  • Ability to work on-site 5-days per week, 40 hours a week 
  • Communicate effectively with team members, faculty, and staff at all level
  • Conduct business with attention to ethical considerations
  • Maintain confidentiality and work independently
  • Ability to adequately read, analyze, and interpret general business communications
  • Individual is occasionally required to move materials (up to 25 pounds) stand, walk, reach with hands and arms, stoop or crouch.
  • Location: Most work is performed indoors in a climate controlled office environment, some work is performed outside.
  • Tools Work Aids, and Equipment used: Computers, telephone, printers, copiers, postage machine, carts and pallet jacks
Responsibilities and Functions 
  • Shipping & Receiving:
    • Manage outgoing mail and packages ensuring proper labeling and packaging
    • Receive in delivered products, materials, and supplies and label appropriately for easy retrieval
    • Sort incoming mail by department daily and manage mailroom
    • Maintain Pitney Bowes postage meter
  • Accounting:
    • Assign purchase order numbers to requisitions and enter detail into Dynamics GP of approved purchase orders
    • Process receiving transactions in Dynamics GP
    • Maintain accurate listing of open purchase orders and close obsolete purchase orders in a timely manner
    • Assist in the review and approval of employee expense reporting via Concur
  • Purchasing:
    • Research vendors, conduct price comparisons, and collect bids/quotes for large purchases and/or projects
    • Assist in monitoring stock levels of paper products, office supplies, etc. and identifying purchasing needs
    • Coordinate with IT and Facilities Department on purchases of office equipment
  • Other:
    • Assist with updating Material Safety Data Sheets database, as required, for all chemicals used and stored on campus.
    • Cross train for other departmental duties, as needed.

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