The Vision Companies
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http://www.myvisionco.com
http://www.myvisionco.com
USD
31
41
HOUR
true
Project Document Specialist
Posted: 01/07/2026
2026-01-07
2026-02-21
Industry: Admin/Professional
Job Number: 53290769
Pay Rate: $31-41 / hour
Job Description
Job Title: Project Document Specialist
Status: Full Time (Temp-to-Hire)
Work Type: In Person
Pay: $31.00–$41.00 per hour (DOE)
Shift: 1st Shift | Monday–Friday
Location: Maple Grove, MN
Status: Full Time (Temp-to-Hire)
Work Type: In Person
Pay: $31.00–$41.00 per hour (DOE)
Shift: 1st Shift | Monday–Friday
Location: Maple Grove, MN
About Our Client:
Our client is a not-for-profit wholesale electric cooperative supplying safe, reliable, and sustainable energy to 26 member-owner distribution cooperatives across Minnesota. Powering more than two-thirds of the state, they are recognized for their focus on innovation, environmental responsibility, and long-term system reliability. Their Maple Grove headquarters serves as a collaborative hub supporting major transmission projects, engineering initiatives, and strategic regional operations. Employees enjoy a culture centered on integrity, teamwork, and service to the communities they support.
Our client is a not-for-profit wholesale electric cooperative supplying safe, reliable, and sustainable energy to 26 member-owner distribution cooperatives across Minnesota. Powering more than two-thirds of the state, they are recognized for their focus on innovation, environmental responsibility, and long-term system reliability. Their Maple Grove headquarters serves as a collaborative hub supporting major transmission projects, engineering initiatives, and strategic regional operations. Employees enjoy a culture centered on integrity, teamwork, and service to the communities they support.
Job Summary:
We are seeking a detail-driven Project Document Specialist to provide essential administrative, documentation, and project coordination support for large regional transmission initiatives. In this role, you will manage document control processes, coordinate project activities, and assist with communication across internal teams, utilities, vendors, and contractors. The ideal candidate is highly organized, comfortable working with complex information, and skilled at maintaining accuracy, compliance, and consistency across project documentation.
We are seeking a detail-driven Project Document Specialist to provide essential administrative, documentation, and project coordination support for large regional transmission initiatives. In this role, you will manage document control processes, coordinate project activities, and assist with communication across internal teams, utilities, vendors, and contractors. The ideal candidate is highly organized, comfortable working with complex information, and skilled at maintaining accuracy, compliance, and consistency across project documentation.
Key Responsibilities:
Project Support:
• Assist project managers with scheduling, agendas, meeting minutes, and progress reporting
• Prepare presentations, reports, and project documentation
• Coordinate communication across internal teams, utilities, contractors, and vendors
• Support leadership with work plan updates, onboarding, and offboarding processes
• Organize travel arrangements, facilities needs, and project-related events
Project Support:
• Assist project managers with scheduling, agendas, meeting minutes, and progress reporting
• Prepare presentations, reports, and project documentation
• Coordinate communication across internal teams, utilities, contractors, and vendors
• Support leadership with work plan updates, onboarding, and offboarding processes
• Organize travel arrangements, facilities needs, and project-related events
Documentation Management:
• Establish, implement, and maintain document control standards and procedures
• Oversee the lifecycle of project documents including creation, review, revision, and archival
• Manage document systems such as SharePoint and MS Teams
• Conduct audits to ensure accuracy, compliance, and correct versioning
• Maintain permissions and access levels for document libraries
• Train staff on document processes, workflows, and best practices
• Ensure efficient retrieval, organization, and storage of all project materials
• Establish, implement, and maintain document control standards and procedures
• Oversee the lifecycle of project documents including creation, review, revision, and archival
• Manage document systems such as SharePoint and MS Teams
• Conduct audits to ensure accuracy, compliance, and correct versioning
• Maintain permissions and access levels for document libraries
• Train staff on document processes, workflows, and best practices
• Ensure efficient retrieval, organization, and storage of all project materials
Other Duties:
• Develop high-quality templates, presentations, and reporting tools
• Mentor staff on documentation workflows and project processes when appropriate
• Ensure adherence to safety, security, and confidentiality requirements
• Assist in developing and implementing cost approval workflows to improve efficiency
• Perform special projects as assigned
• Develop high-quality templates, presentations, and reporting tools
• Mentor staff on documentation workflows and project processes when appropriate
• Ensure adherence to safety, security, and confidentiality requirements
• Assist in developing and implementing cost approval workflows to improve efficiency
• Perform special projects as assigned
Requirements:
Education & Experience
• Two years of post-secondary education in business or related field and 3+ years of experience in business administration or project support
OR
• 5+ years supporting large-scale project management operations
Education & Experience
• Two years of post-secondary education in business or related field and 3+ years of experience in business administration or project support
OR
• 5+ years supporting large-scale project management operations
Skills & Abilities
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with document management systems; SharePoint preferred
• Ability to review and interpret detailed documents and financial data
• High attention to detail with strong accuracy and quality control skills
• Ability to maintain confidentiality and manage shifting priorities
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with document management systems; SharePoint preferred
• Ability to review and interpret detailed documents and financial data
• High attention to detail with strong accuracy and quality control skills
• Ability to maintain confidentiality and manage shifting priorities
Technical Knowledge
• Advanced Microsoft Office and SharePoint proficiency
• Ability to create spreadsheets with formulas, pivot tables, and data visualization
• Strong business writing, formatting, and document editing skills
• Advanced Microsoft Office and SharePoint proficiency
• Ability to create spreadsheets with formulas, pivot tables, and data visualization
• Strong business writing, formatting, and document editing skills
Working Conditions:
• Regular sitting, standing, walking, and use of office equipment
• Frequent use of hands to type, handle documents, and operate computer systems
• Ability to lift up to 25 lbs as needed
• Work performed in a professional office setting with moderate noise levels
• Occasional exposure to louder environments during site visits
• Reasonable accommodations available for individuals with disabilities
• Regular sitting, standing, walking, and use of office equipment
• Frequent use of hands to type, handle documents, and operate computer systems
• Ability to lift up to 25 lbs as needed
• Work performed in a professional office setting with moderate noise levels
• Occasional exposure to louder environments during site visits
• Reasonable accommodations available for individuals with disabilities
About Us:
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit—not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.
Benefits:
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance and short-term disability benefits, along with a 401K plan for your long-term financial goals. Additional perks include competitive wages, performance-based pay increases, safety and employee referral bonuses, and exciting gift giveaways throughout the year. Plus, you’ll receive dedicated support from our exceptional recruiting team every step of the way.
Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance and short-term disability benefits, along with a 401K plan for your long-term financial goals. Additional perks include competitive wages, performance-based pay increases, safety and employee referral bonuses, and exciting gift giveaways throughout the year. Plus, you’ll receive dedicated support from our exceptional recruiting team every step of the way.
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Ready to discover exciting career opportunities in the vibrant Maple Grove, Minnesota area? Nestled in the heart of the Land of 10,000 Lakes, Maple Grove offers a perfect blend of urban sophistication and natural beauty. From the renowned Arbor Lakes shopping district to the picturesque Elm Creek Park Reserve, this dynamic city boasts a thriving arts scene, delicious local cuisine, and easy access to professional sports at Target Field and the picturesque University of Minnesota campus. Don't miss out on exploring the Maple Grove Art Center, catching a show at the Hennepin Theatre Trust, or cheering on the Minnesota Twins at Target Field. Embrace the charm and endless possibilities of Maple Grove, MN as you browse our job listings and unlock your potential in this dynamic region.
