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Sourcing & Onboarding Specialist

Rogers, MN 55374

Posted: 03/10/2025 Industry: Admin/Professional Job Number: 44235356 Pay Rate: $40000-45000 / year

Job Description

Job Title:Onboarding & Sourcing Specialist 
Location:Rogers, MN
Pay Range:$20-$23
Shift:M-F 8am-5pm
Job Type:Direct Hire
Status: Full Time
Work Type:In person 


Job Summary:The Onboarding & Sourcing Specialist plays a critical role in ensuring a seamless and welcoming experience for candidates, and employees throughout the pre-employment and onboarding process. This position is responsible for handling pre-employment screenings, compliance, data integrity, and employee engagement while also supporting sourcing efforts, recruiter coordination, and administrative tasks. The ideal candidate thrives in a fast-paced environment, is tech-savvy, detail-oriented, and committed to providing excellent service to all stakeholders.


Key Responsibilities:
80% Onboarding, Data Integrity, and Compliance:
  • Oversee pre-employment onboarding, including background checks, credit checks, education verification, E-Verify, I-9s, and drug screens.
  • Handle data entry, client-specific requirements, and orientations.
  • Greet and assist applicants, employees, and clients via video, phone, in-person, and email.
  • Answer the main phone line professionally and serve as a backup to the Office Manager.
  • Conduct weekly, monthly, and quarterly data audits and standard reporting.
  • Maintain multiple VMS systems 
  • Assist the sales team with data entry

20% Candidate Sourcing and Support
  • Serve as the main contact for candidates and employees assigned to the Vision Care Team recruiter.
  • Source and screen applicants, schedule interviews, and complete reference checks.
  • Conduct employee satisfaction calls and assist with the team’s text line.
  • Provide support when team members are out of the office.


Qualifications: 
  • Proficient in Microsoft Office Suite
  • Tech savvy, able to pick up different systems quickly
  • 55 WMP or higher typing skills
  • Strong written and verbal skills
  • Active listener and team player
  • Flexible and adaptable: Ability to quickly shift from task to task, making quick schedule changes as needed with ease and adapt from one candidate to another
  • Emotional stability: composure under pressure and the ability to bounce back from setbacks
  • Curiosity: the desire and ability to ask why, dig deeper into a person’s abilities and motivations, and a genuine desire to truly get to know and understand positions, companies and people.
  • Undying positive attitude and growth mindset


Working ConditionsThe office environment is fast-paced and collaborative, with frequent phone and in-person interactions. Employees need to be comfortable multitasking in an open workspace with varying noise levels and occasional interruptions.


About Us:At The Vision Companies, we go beyond matching skills to job descriptions. We advocate for you, ensuring a win-win for both candidates and clients by finding the right fit, not just any fit. Our personalized approach, grounded in core values, means we carefully select opportunities that align with your goals. We support you every step of the way and follow up to ensure satisfaction, treating each person as a valued individual.


Benefits: Enjoy a comprehensive benefits package that includes paid time off, paid holidays, and health insurance covering medical, dental, and vision needs. We offer term life insurance, short-term disability benefits, and a 401K plan to secure your future. Benefit from competitive wages, performance-based pay increases, and bonuses. Additionally, we provide safety and employee referral bonuses, along with exciting gift giveaways throughout the year. Plus, you'll have the support of an amazing team of recruiters dedicated to advocating for you every step of the way!

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About Rogers, MN

Discover exciting job opportunities in the vibrant area around Rogers, Minnesota! Set against the stunning backdrop of the Land of 10,000 Lakes, this region offers a perfect blend of opportunity and charm for job seekers. From the charming boutiques and cafes of downtown Rogers to the beautiful natural landscapes of Crow-Hassan Park Reserve and the nearby Elm Creek Park Reserve, there's something here for everyone. Immerse yourself in the local culture by catching a show at the historic Rogers 18 Theatre or exploring the exquisite artwork at the Fox Hollow Art Gallery. With a thriving community, delectable cuisine, and close proximity to professional sports teams like the Minnesota Twins and Vikings at Target Field and U.S. Bank Stadium, Rogers, Minnesota, is the ideal place to grow your career and enjoy a fulfilling life. Explore our job listings today and take the first step towards a rewarding future in this charming region!